At Rooted Health and Wellness, LLC, (“we,” “our,” or “us”), your privacy is important to us. This Privacy Policy explains how we collect, use, and protect the information you provide when using our website.
1. Information We Collect We may collect:
Name, email, and phone number
Health-related details submitted through our intake or contact forms (hosted via Optimantra)
Any other information voluntarily provided by you
2. How We Use Your Information
To respond to inquiries or appointment requests
To follow up with prospective patients
For internal recordkeeping and marketing communications (only with your consent)
3. How We Protect Your Data
We use HIPAA-compliant software (Optimantra) to collect and store patient information. We do not sell or share your data with third parties except as required by law.
4. Third-Party Tools
Our website may use tools like Google Analytics or Facebook Pixel for marketing purposes. These tools may use cookies to track behavior for advertising.
5. Your Rights
You may request:
A copy of the information we hold about you
Correction or deletion of your personal data
To opt out of future communications
6. Contact Us
If you have questions about this Privacy Policy, please contact us at:
📧 carlie@rootedhealthandwell.com
📍 2667 Foxpointe Drive, Columbus, IN 47203
Effective Date: 08/17/25
Business Name: Rooted Health and Wellness, LLC
Privacy Policy
Welcome to the Rooted Health and Wellness website. By accessing or using our website, you agree to comply with and be bound by the following terms and conditions.
1. Use of Website
The content on this site is for general informational purposes only. It does not constitute medical advice or create a provider–patient relationship.
2. Intellectual Property
All content—including text, photos, logos, and videos—is the property of Rooted Health and Wellness and may not be copied or reused without written permission.
3. Limitation of Liability
We are not liable for any damages arising from the use or inability to use this site, or for any reliance placed on the information provided herein.
4. Governing Law
These terms are governed by the laws of the State of Indiana. Any disputes will be handled in the appropriate courts of Indiana.
Effective Date: 8/17/25
Terms & Conditions
The content presented on this website is intended for informational purposes only. It is not intended to diagnose, treat, or substitute medical advice from a licensed healthcare professional.
No provider–patient relationship is created by viewing this website or submitting a form
Always consult a licensed medical provider regarding any health-related questions
Individual results may vary from person to person
If you are experiencing a medical emergency, call 911 or seek immediate medical attention.
Medical Disclaimer
At Rooted Health and Wellness, LLC we are committed to protecting your health information in compliance with the Health Insurance Portability and Accountability Act (HIPAA). This notice describes how your medical information may be used and disclosed, and how you can access this information.
Your Rights
You have the right to:
Request a copy of your medical records
Ask for corrections to your health information
Request restrictions on certain uses or disclosures
Receive a list of disclosures we’ve made about your health info
Choose how we communicate with you (email, phone, etc.)
File a complaint if you believe your privacy rights have been violated
How We May Use and Share Your Information
We may use or share your health information:
To provide and coordinate your care
For internal operations (quality improvement, training)
To comply with state or federal laws
When required by public health authorities or in emergencies
With your permission—for marketing, reviews, or third-party referrals
We will never sell your health information or use it for marketing without your explicit consent.
Our Responsibilities
We are required by law to maintain the privacy of your PHI
We will notify you promptly if a breach occurs that may have compromised your information
We follow all HIPAA requirements for protecting your data
We use HIPAA-compliant software (Optimantra) to store and manage your health data securely
Contact for Questions or Concerns
If you have any questions about this notice or your rights, please contact:
Privacy Officer: Carlie Johnson
Phone: 812-297-8400
Email: carlie@rootedhealthandwell.com
Address: 2667 Foxpointe Drive, Columbus, IN, 47203
🔗 This notice is available to all patients upon request and may be updated periodically in accordance with HIPAA regulations.
Effective Date: 8/17/25
Business Name: Rooted Health and Wellness
Location: Indiana, United States
